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Setting Circle frequency

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Create a BakeSw@p circle – setting circle frequency

Your ‘bake’ and ‘swap’ are customised by the BakeSw@p circle. You can create a BakeSw@p circle for almost any purpose of your choosing.  Here are a few we’ve come up with:
  • School lunchbox – great for school recess morning tea, families with food allergies, after school snacks
  • Morning or afternoon tea roster – great for morning or afternoon tea at work, playgroup, book club
  • Cake stall fundraiser – great for cake stalls, bring-a-plate, sporting club wind-ups, weekend sport host club morning tea, shared classroom lunch, school events, quiz nights, end of season functions
  • Dinner roster – great for busy singles or couples, mums with a new baby, a sick friend, salad swaps, camping trips with friends
  • Special occasion catering – great for birthday parties, special occasions, celebrations, Christmas lunch
  • Playdough rainbow – great for playdough, craft stations

For a step-by-step guide to creating a circle go to YouTube.com/c/BakeSwap
 

Setting circle Sw@p frequency: regular or once only

Once you’ve decided on a name, a circle purpose and a sw@p venue you need to tell us whether your circle will sw@p regularly or once only.


Setting Circle Frequency

If your circle will sw@p on a regular basis you can choose any frequency that works for you by nominating your:
  • Sw@p Day.  What day of the week will you BakeSw@p? Choose a day that works for everyone in your circle
  • Sw@p Every.  Type in a number here to reflect the sw@p intervals for your circle
  • Circle Sw@p Frequency Repeat. Will you swap on a weekly, monthly or yearly basis?

Here are a few examples:
  • To sw@p every week type in “1” as your ‘Sw@p Every’ number and select “weeks” as your ‘Circle Sw@p Frequency Repeat’.
  • A sw@p every 3 months would be a ‘Sw@p Every’ “3” and your ‘Sw@p Frequency Repeat’ would be “months”.
  • To swap annually (once per year) type in “1” as your ‘Sw@p Every’ number and select “years” as your ‘Circle Sw@p Frequency Repeat’.
  • A sw@p every 6 weeks would be a ‘Sw@p Every’ “6” and your ‘Sw@p Frequency Repeat’ would be “weeks”.


Choose whether everyone swaps or you take turns

You can also decide whether everyone swaps on the same day or takes turns on different days.

Everyone swaps each round on the same day
Everyone bakes and then swaps with everyone else in their circle on their circle swap day (every Tuesday, for example, if that's your circle swap day). 

Everyone swaps each round on a different day
All circle members swap every round on different days. Everyone takes a turn to bake and then swap on a different day. For example, Sally brings morning tea for everyone in her circle on Monday, Peter brings morning tea for everyone on Tuesday, Jane brings morning tea on Thursday etc. You'll be asked to nominate a day each round when you respond to the first circle alert “Are you BakeSw@pping”. One or more people can swap each day. And you can choose a different day every round if you wish.

Here are some commonly asked questions about circle frequency

Can we take a break or put the circle into hiatus for a while?
Yes. A hiatus is a period of time during which a circle will not BakeSw@p [Circle hiatus] or a member won’t participate in a circle’s BakeSw@p [Personal hiatus]. For more information on how to set a hiatus period for yourself or your circle go to CREATE A CIRCLE > Setting a Circle or Personal hiatus.

Can we change the frequency of our swap?
Yes. You can change this and many other details for your circle at any time. Simply go to MY BAKESW@P > My Circles and click EDIT CIRCLE.

What happens next?
When you click EDIT CIRCLE a box will appear with a number of options for you to choose from.  Tick the boxes that apply (you can select as many as you like) and provide some details in the text box at the bottom and click SEND.  BakeSw@p will send an email to all the members of your circle letting them know about your proposed changes and asking them to respond YES or NO. Changes to your circle can only be made if enough members agree to them.  Members have seven days to respond to the change request.

If enough members agree to the changes (i.e. Change Quorum is achieved) then the member that proposed the changes can go ahead and make those changes to the Circle details as agreed by the members of that circle. BakeSw@p will send you an email letting you know if Change Quorum has been achieved and, if so, how to make the changes to your circle.  You’ll receive this email within 7-days or sooner if quorum is achieved.

How do I set the circle frequency for a circle that will swap on an ad hoc basis – more than once but not at regular intervals?
You can choose any frequency that works for you.  There are two options that will work for you here:
  1.     Use hiatus periods to temporarily suspend your circle activity between swaps.  Nominate your ‘Last Sw@p before the hiatus’ date and then nominate your ‘First Sw@p after the hiatus’ date as the next time you would like to sw@p.  And then repeat this exercise to schedule your next sw@p.  You can other circle details at the same time including the frequency or day of your sw@p if it varies between rounds. To make changes to your circle, including setting hiatus periods, go to MY BAKESW@P > My Circles and click EDIT CIRCLE
  2.     Select a Circle Sw@p Frequency of ‘Once Only’ and schedule each round one round at a time.  Set your next ‘once only’ sw@p date after your most recent Sw@p has happened. Go to MY BAKESW@P > My Circles and click EDIT CIRCLE

We want to take turns to sw@p over the course of a week
You can decide whether everyone swaps on the same day or takes turns on different days by selecting the appropriate option under ‘How do you plan to Sw@p?’  All circle members swap every round on different days. Everyone takes a turn to bake and then swap on a different day. For example, Sally brings morning tea for everyone in her circle on Monday, Peter brings morning tea for everyone on Tuesday, Jane brings morning tea on Thursday etc. You'll be asked to nominate a day each round when you respond to the first circle alert “Are you BakeSw@pping”. One or more people can swap each day – so more than one person can nominate Tuesday, for example. And you can choose a different day every round if you wish.

We have a large circle and want to take turns to sw@p - so not everyone will sw@p every round – for example, morning tea at work.
The simplest way to do this is to take turns responding “YES” to the “Are you BakeSw@pping?” alert that is issued a week prior to every round.  For example, if there are 10 of you in your circle and you only need 5 people to bring morning tea each week: the five members bringing morning tea in the first week click YES to the “Are you BakeSw@pping?” alert and the other five click NO.  The situation is reversed in the next round. And so on in alternate turns.  It’s up to you who turns up to enjoy morning tea!


If you think we can help please let us know by going to our Contact Us page.

Happy BakeSw@pping!


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